Preparation for a Racking Inspection
- CSS Storage Solutions
- Jun 10
- 2 min read
Preparing properly for a racking inspection not only ensures safety and compliance but also helps reduce the risk of costly downtime and repairs. Here's a clear, practical guide to help you prepare for a racking inspection by CSS Storage Solutions or any SEMA-approved inspector.
1. Appoint a PRRS (Person Responsible for Racking Safety)
Every warehouse should have a designated PRRS who:
Oversees racking safety
Is available to walk the site with the inspector
Can provide access to relevant documentation
Has authority to make decisions about racking safety
Completes a weekly visual inspection of the racking
Tip: To find more information about the role of the PRRS find our blog post HERE
2. Clean and Clear the Inspection Area
Remove obstructions (pallets, boxes, vehicles) from around the racking
Ensure aisles are accessible
Clear access to damaged areas or hard-to-reach sections
Tip: This helps the inspector perform a thorough, uninterrupted check.
3. Provide Access to Documentation
Have these documents ready:
Previous inspection reports
Risk assessments and maintenance records
Racking layout plans or CAD drawings (if available)
Details of any racking repairs or modifications
4. Visually Check for Obvious Damage Beforehand
While the inspection will be thorough, it’s helpful to do a basic check in advance:
Look for bent beams or uprights
Check for missing or damaged safety pins, beam locks, or fixings
Identify any overloaded or poorly stacked areas
Report or isolate serious damage (SEMA recommends doing this immediately)
5. Identify Changes in Usage or Layout
Let the inspector know if:
The layout has been changed recently
You’ve changed the type of pallets, loads, or handling equipment
You’ve installed mezzanines or extended racking bays
WHY? This helps the inspector assess risks based on current usage.
6. Inform Staff and Minimise Disruption
Notify warehouse staff in advance
Minimise activity in the area being inspected
Ensure forklift drivers or operatives are aware of the inspection to avoid delays or accidents
7. Prepare Questions or Concerns
Encourage the PRRS or warehouse manager to prepare:
Any known safety concerns
Questions about best practices or layout optimisation
Plans for future expansion (so recommendations can be forward-looking)
Bonus: Schedule Regular Internal Checks
Before the formal inspection, the PRRS should:
Carry out weekly visual inspections
Record and report damage
Ensure repairs are logged and signed off
If you're thinking about commissioning an inspection, don't leave it too late! Contact us now to talk through your options.
📍 Unit 73 The Oaks, Manston Business Park, Ramsgate, Kent, CT12 5SF
📞 01843 229 999
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